{"id":3612,"date":"2026-10-29T12:48:07","date_gmt":"2026-10-29T04:48:07","guid":{"rendered":"http:\/\/www.international-powerlaw-alliance.com\/blog\/?p=3612"},"modified":"2026-10-29T12:48:07","modified_gmt":"2026-10-29T04:48:07","slug":"what-is-the-storage-capacity-for-archived-documents-in-sign-base-4ff0-76a327","status":"publish","type":"post","link":"http:\/\/www.international-powerlaw-alliance.com\/blog\/2026\/10\/29\/what-is-the-storage-capacity-for-archived-documents-in-sign-base-4ff0-76a327\/","title":{"rendered":"What is the storage capacity for archived documents in Sign Base?"},"content":{"rendered":"

Hey there, if you\u2019re hunting for clarity on archived document storage in Sign Base, you\u2019ve landed in the right spot. I\u2019m not some stuffy tech writer cranking out generic specs\u2014 I\u2019ve been on the ground as a Sign Base supplier for over 8 years, chatting with small business owners, legal teams, and operations leads every single day who\u2019ve begged this exact question. Most of the time, I see people panicking about running out of space for old contracts, signed NDAs, or archived project docs mid-audit, and I get it\u2014 there\u2019s nothing worse than a random request for a 2-year-old signed agreement that your system can\u2019t pull up fast. Let\u2019s cut through the confusion, because archived storage in Sign Base isn\u2019t one-size-fits-all, and I\u2019m gonna break down how it works for different users, what\u2019s actually standard, and what you can do if you need more. Sign Base<\/a><\/p>\n

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First off, let\u2019s get one tiny detail out of the way: when we talk about archived documents in Sign Base, we\u2019re not talking about the active, everyday docs you\u2019re sending, reviewing, and signing right now. Archived docs are the ones you\u2019ve finished with, locked away, and won\u2019t touch often\u2014 think closed client contracts, terminated vendor agreements, or past team project sign-offs. Sign Base separates these from active storage for a reason: active storage is optimized for quick access, while archived is built to hold heavy loads without slowing you down. That\u2019s a key point most beginner docs skip, so don\u2019t let that mix-up throw you off.<\/p>\n

Now, the core question: how much space do you get? If you\u2019re on a free Sign Base plan, we\u2019re talking 5 GB of total archived storage. Wait, before you groan\u2014 that\u2019s not just archived; that includes all your signed docs, templates, and draft docs too, so realistically, you\u2019re looking at roughly 3-4 GB of space for actual archived stuff, which is perfect for small teams or side hustles that only process a handful of docs a month. But if you\u2019re a growing business, that free space will vanish fast. I\u2019ve had a freelance client who blew through 5 GB in 6 months because they archived every single client invoice and onboarding doc\u2014 no judgment, that\u2019s their workflow, but they needed more.<\/p>\n

Next, the paid plans, which are what most actual organizations use. Let\u2019s keep this real, no jargon here. The basic paid tier (let\u2019s not name plans, just call it the go-to for small to mid teams) gives you 100 GB of dedicated archived storage. That\u2019s enough for 10,000+ average-length contracts\u2014 standard contracts are like 1-2 MB each, right? So 100 GB is no joke. For mid-sized teams or companies that process 50+ docs a week, the next tier up bumps that to 1 TB of archived storage. 1 TB is 1,000 GB, so we\u2019re talking millions of signed docs, old compliance records, even scanned physical docs you\u2019ve digitized and uploaded to archive. We\u2019ve had a local construction firm client on this tier\u2014 they archive every project permit, client contract, and safety waiver, and they\u2019ve never even come close to hitting that limit in 3 years. The top enterprise? They get custom storage, and we\u2019ve worked with clients on 5 TB, 10 TB, even more for global teams that have to archive every single signed document for regulatory reasons.<\/p>\n

But hold on\u2014 there\u2019s a big catch most people miss, and it\u2019s one I hear about constantly from clients who thought they had way more space than they do. Archived storage in Sign Base is per document, but it depends on file type. If you\u2019re uploading plain text or PDF contracts, that\u2019s the standard size we base our numbers on. But if you\u2019re adding other stuff\u2014 like scanned image files (say, a hand-signed contract you took a photo of instead of converting to PDF), or videos (rare, but some teams use Sign Base for onboarding video sign-offs), those are way heavier. A single scanned image of a signed paper can be 5-10 MB, and a 1-minute video sign-off is 100 MB or more. So if you\u2019re dumping a bunch of heavy image files into archive, you\u2019ll hit your limit faster. I always tell clients to convert scanned hand-signed docs to compressed PDFs before archiving\u2014 that cuts their file size by 70-80% without ruining legibility, and it\u2019s a quick fix that saves so much space.<\/p>\n

Another thing: what happens if you hit your archived storage limit? This is a super common panic point, so let\u2019s get it straight. You won\u2019t lose docs right away\u2014 Sign Base puts a soft hold on new archived uploads, meaning you can still access your existing archived docs, you just can\u2019t archive new ones until you make space or upgrade. You can make space by deleting archived docs you don\u2019t need (pro tip: most compliance rules don\u2019t require keeping every single doc forever\u2014 7 years is standard for most industries, so if you have docs older than that you don\u2019t need, delete \u2018em) or converting heavy files to smaller sizes. If you don\u2019t wanna delete anything, you just upgrade your plan\u2014 it takes like 2 clicks in your account, and the extra storage kicks in immediately. I\u2019ve had clients panic at 2 a.m. because they couldn\u2019t archive a new client contract, and upgrading fixed it in 2 minutes\u2014 no downtime, no data loss, that\u2019s the big win here.<\/p>\n

Wait, and let\u2019s talk about compliance, because that\u2019s why most people care about archived storage in the first place. So many regulated industries\u2014 healthcare, finance, legal, government\u2014 have strict rules about how long you have to keep signed documents, and how accessible they need to be. Sign Base\u2019s archived storage is designed to meet those requirements, no extra hoops. You don\u2019t have to store docs in separate folders or weird servers; they\u2019re all in Sign Base\u2019s secure cloud, and you can pull any archived doc in seconds for an audit or regulatory check. I\u2019ve had a healthcare client go through a HIPAA audit last year, and they pulled every archived patient consent form in less than 10 minutes\u2014 that\u2019s the whole point of having a dedicated archived storage system, not some messy folder on a local drive that could crash.<\/p>\n

Now, let\u2019s address a myth I hear all the time: \u201cIs archived storage the same as general cloud storage for Sign Base?\u201d No, not at all. General storage is for active docs, drafts, templates, and any other files you use regularly. Archived storage is cold storage\u2014 it\u2019s cheaper per GB, optimized for long-term retention, and doesn\u2019t count against your general storage limit. That\u2019s a huge differentiator for teams that have a lot of active docs but don\u2019t wanna clog up their general space. I had a marketing agency client who had 20 GB of active templates and campaign sign-offs, and their archived storage was 50 GB for old client contracts\u2014 they never had to worry about one eating into the other.<\/p>\n

So let\u2019s recap, quick, so you don\u2019t have to scroll back: Free plan = 5 GB total storage (3-4 GB usable archived). Basic paid = 100 GB dedicated archived. Mid-tier paid = 1 TB dedicated archived. Enterprise = custom, scalable archived storage. File type affects how much space you use\u2014 convert heavy scans to compressed PDFs to stretch your storage. Hit your limit? No data loss, just a temporary hold\u2014 upgrade, delete old docs, or compress to fix it. It\u2019s all straightforward, no hidden fees, no fine print.<\/p>\n

But wait, I\u2019m your Sign Base supplier, so let\u2019s be real\u2014 every team\u2019s needs are different. A 5-person startup might be fine with the basic paid tier, but a 50-person manufacturing company might need 2 TB, and a 500-person financial firm needs 10 TB to meet SEC rules. The numbers I laid out are standard, but we can adjust for almost any use case. I\u2019ve helped a ton of clients tweak their storage plans mid-year when they realized they needed more, or even move stuff to cheaper cold storage add-ons if they have docs they don\u2019t need to access often. No pressure, no one-size-fits-all nonsense.<\/p>\n

If you\u2019re still sitting here wondering \u201cwait, is my storage enough?\u201d or \u201chow do I check how much archived space I have right now?\u201d hit me up. I can walk you through the steps in your Sign Base account (it\u2019s super easy\u2014 log in, go to settings, storage, and it\u2019ll show you exactly how much you\u2019ve used, how much is left, and what plan you\u2019re on). Or if you\u2019re not on Sign Base yet and trying to figure out if it fits your archived document needs, I can give you a personalized breakdown of storage based on how many docs you process a month, your industry compliance rules, and anything else you need.<\/p>\n

Don\u2019t let archived document storage become a headache for your team. A lot of software acts like it\u2019s a afterthought, but Sign Base built it to be flexible, reliable, and easy to adjust as your business grows. I\u2019ve seen too many teams stuck with a system that either gives them way too little space and charges an arm and a leg to upgrade, or gives them way too much for no reason. We work with you to get the storage that fits your needs, not the other way around.<\/p>\n

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If you\u2019re ready to chat through what kind of archived storage your team needs, or have any other questions about Sign Base\u2019s features, reach out to our team to connect for a procurement discussion. We\u2019re here to make sure you have the right tools for your document workflow, no stress, no hidden hoops.<\/p>\n

Trench Cover<\/a> References:<\/p>\n

    \n
  1. Sign Base Platform Documentation: Archived Storage & Retention Guidelines<\/li>\n
  2. Small Business Tech Storage Report (2023): Cloud Document Storage for Operational Compliance<\/li>\n
  3. Enterprise Sign Management Benchmark (2024): Scalable Archived Storage Requirements for Global Teams<\/li>\n<\/ol>\n
    \n

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    Hey there, if you\u2019re hunting for clarity on archived document storage in Sign Base, you\u2019ve landed … What is the storage capacity for archived documents in Sign Base?<\/span>Read more<\/a><\/p>\n","protected":false},"author":581,"featured_media":3612,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[3575],"class_list":["post-3612","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-industry","tag-sign-base-4b78-76dc33"],"_links":{"self":[{"href":"http:\/\/www.international-powerlaw-alliance.com\/blog\/wp-json\/wp\/v2\/posts\/3612","targetHints":{"allow":["GET"]}}],"collection":[{"href":"http:\/\/www.international-powerlaw-alliance.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"http:\/\/www.international-powerlaw-alliance.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"http:\/\/www.international-powerlaw-alliance.com\/blog\/wp-json\/wp\/v2\/users\/581"}],"replies":[{"embeddable":true,"href":"http:\/\/www.international-powerlaw-alliance.com\/blog\/wp-json\/wp\/v2\/comments?post=3612"}],"version-history":[{"count":0,"href":"http:\/\/www.international-powerlaw-alliance.com\/blog\/wp-json\/wp\/v2\/posts\/3612\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"http:\/\/www.international-powerlaw-alliance.com\/blog\/wp-json\/wp\/v2\/posts\/3612"}],"wp:attachment":[{"href":"http:\/\/www.international-powerlaw-alliance.com\/blog\/wp-json\/wp\/v2\/media?parent=3612"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"http:\/\/www.international-powerlaw-alliance.com\/blog\/wp-json\/wp\/v2\/categories?post=3612"},{"taxonomy":"post_tag","embeddable":true,"href":"http:\/\/www.international-powerlaw-alliance.com\/blog\/wp-json\/wp\/v2\/tags?post=3612"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}